Information Security Policy
Apajove Limited maintains a written Information Security policy that defines employee’s responsibilities and acceptable use of information system resources. The organization receives signed acknowledgement from users indicating that they have read, understand, and agree to abide by the rules of behaviour, before providing authorized access to Apajove Limited information systems. This policy is periodically reviewed and updated as necessary.
Our security policies cover a wide array of security related topics ranging from general standards with which every employee must comply, such as account, data, and physical security, to more specialized security standards covering internal applications and information systems.
Information security roles and responsibilities are defined within the organization. The security manager focuses on information security, auditing and compliance, as well as defining the security controls for protection of Apajove Limited’ infrastructure. The security manager receives information system security notifications on a regular basis and distributes security alert and advisory information to the team on a routine basis after assessing the risk and impact as appropriate.
Apajove Limited follows the NIST Cybersecurity Framework with layered security controls to help identify, prevent, detect, and respond to security incidents. The information security manager is also responsible for tracking incidents, vulnerability assessments, threat mitigation, and risk management.
Apajove Limited employees are required to conduct themselves in a manner consistent with the company’s guidelines, including those regarding confidentiality, business ethics, appropriate usage, and professional standards. All newly hired employees are required to sign confidentiality agreements and to acknowledge the Apajove Limited code of conduct policy. The code outlines the company’s expectation that every employee will conduct business lawfully, ethically, with integrity, and with respect for each other and the company’s users, partners, and competitors. Processes and procedures are in place to address employees who are on-boarded and off-boarded from the company.
Employees are provided with security training as part of new hire orientation. In addition, each Apajove Limited employee is required to read, understand, and take a training course on the company’s code of conduct.
Physical & Environmental Security
Apajove Limited has policies, procedures, and infrastructure to handle access to all our cloud-hosted presence. We have no physical datacentres.
Our information systems and infrastructure are hosted in Azure datacenters that are geographically dispersed to provide high availability and redundancy to Apajove Limited and its customers.
Apajove Limited maintains a change management process to ensure that all changes made to the production environment are applied in a deliberate manner. Changes to information systems, network devices, and other system components, and physical and environment changes are monitored and controlled through a formal change control process. Changes are reviewed, approved, tested and monitored post-implementation to ensure that the expected changes are operating as intended.
Supplier and Vendor Relationships
Apajove Limited likes to partner with suppliers and vendors that operate with the same or similar values around lawfulness, ethics, and integrity that Apajove Limited does. As part of its review process, we screen our suppliers and vendors and bind them to appropriate confidentiality and security obligations, especially if they manage customer data.
Our procurement department may perform audits from time to time on Apajove Limited suppliers and vendors in an effort to ensure the confidentiality, integrity, and availability of data that our third-party suppliers or vendors may handle.
Antivirus and Malware Protection
Antivirus and malicious code protection are centrally managed and configured to retrieve the updated signatures and definitions available. Malicious code protection policies automatically apply updates to these protection mechanisms. Anti-virus tools are configured to run scans, virus detection, real-time file write activity and signature file updates. Laptop and remote users are covered under virus protection.
Apajove Limited has backup standards and guidelines and associated procedures for performing backup and restoration of data in a scheduled and timely manner. Controls are established to help safeguard backed up data.
Apajove Limited continually works to develop products that support the latest recommended secure cipher suites and protocols to encrypt traffic while in transit. Our software products are at a minimum FIPS compliant.
Security assessments are done to identify vulnerabilities and to determine the effectiveness of the patch management program. Each vulnerability is reviewed to determine if it is applicable, ranked based on risk, and assigned to the appropriate team for remediation.
Apajove Limited strives to apply the latest security patches and updates to operating systems, applications, and network infrastructure to mitigate exposure to vulnerabilities. Patch management processes are in place to implement security patch updates as they are released by vendors.
Secure Network Connections
HTTPS encryption is configured for customer web application access. This helps to ensure that user data in transit is safe, secure, and available only to intended recipients. The level of encryption is negotiated to either SSL or TLS encryption and is dependent on what the web browser can support.
Role Based Access
Role based access controls are implemented for access to information systems. Processes and procedures are in place to address employees who are voluntarily or involuntarily terminated. Access controls to sensitive data in our databases, systems, and environments are set on a need-to-know / least privilege necessary basis. Access control lists define the behaviour of any user within our information systems, and security policies limit them to authorized behaviours.
Authentication and Authorization
We require that authorized users be provisioned with unique account IDs. Our password policy covers all applicable information systems, applications, and databases. Our password policies enforce the use of complex passwords, which are deployed to protect against unauthorized use of passwords.
Apajove Limited employees are granted a limited set of default permissions to access company resources, such as their email, and the corporate intranet. Employees are granted access to certain additional resources based on their specific job function. Requests for additional access follow a formal process that involves a request and an approval from a data or system owner, manager, or other executives, as defined by our security guidelines. Approvals are managed by workflow tools that maintain audit records of changes.
Software Development Lifecycle
We follow a defined methodology for developing secure software that is designed to increase the resiliency and trustworthiness of our products. Our products are deployed on an iterative, rapid release development lifecycle. Security and security testing are implemented throughout the entire software development methodology. Quality Assurance is involved at each phase of the lifecycle and security best practices are a mandated aspect of all development activities.
Our secure development lifecycle follows standard security practices including vulnerability testing, regression testing, penetration testing, and product security assessments. The Apajove Limited architecture teams review our development methodology regularly to incorporate evolving security awareness, industry practices and to measure its effectiveness.
Apajove Limited has a formalized incident response plan (Incident Response Plan) and associated procedures in case of an information security incident. The Incident Response Plan defines the responsibilities of key personnel and identifies processes and procedures for notification. Incident response personnel are trained, and execution of the incident response plan is tested periodically.
An incident response manager is responsible for providing an incident handling capability for security incidents that includes preparation, detection and analysis, containment, eradication, and recovery.
We apply a common set of personal data management principles to customer data that we may process, handle, and store. We protect personal data using appropriate physical, technical, and organizational security measures. Any non-public information Apajove Limited may process, handle or store is encrypted at rest.
We give additional attention and care to sensitive personal data and respect local laws and customs, where applicable.